Microsoft office is the most common and easy application to work on a computer. In word processing, you can change words, save the text, align margins in few seconds. Microsoft Word is an advanced version of Word processors. It is a part of Microsoft office suite and most popular word processor. It’s useful to create documents, resumes, reports etc. Microsoft Word is an acronym for Microsoft Word.

This article introduces and guide on how to use Microsoft word. To navigate this guide, it is required for you to be familiar with some basic concepts.

1. Work with Quick Styles:

A style is a present formatting for a document. The document looks like, so it includes the font, font size and so on. Create or change a style of your document make it look’s specific.

To add a new style:

• Select the text.
• In-Home Tab, select Styles.
• Click on the drop-down menu.
• Now the Styles menu is available.
• Press on a style.

To Create a new style:

• Create a new style.
• Select the text.
• In the Styles, menu selects Save Selection as a New Quick Style.
• Name the new style.
• Save the new style

2. Insert and resize picture:

MS word is generally used for writing text.Adding pictures to your document can be a great way to illustrate as well as interesting.When it comes to size image, we are mostly using the drag and drop sizing handles–those little bubbles near the corners of an image that we have selected. That works well as a fast, and its general method. But you may find when this needs to be more precise. For example, if you need just a part of an image?

To insert a picture:

• Go to the main menu, select Insert.
• In the Insert menu, click on Picture.
• A new window will open. Select the picture file.
• Click Insert.

To Resize or Crop a picture:

1. Double click on the picture.
2. A new format menu will appear.
3. Go to the Size section of the Format menu.
4. Adjust the size of the picture in the document.

3. Add comments to a document: 

Word allows you to add comments to your documents.

Comments do not interfere with the main text and appear in their own area of the document.

To add new comments:

• In the main menu select Review.
• Place the cursor where the comment will be located.
• In the Review menu, select New Comment.
• A red balloon will display on a side menu.
• Type the new comment.

4. Create a Table of Contents:

To create a Table of Contents, it is required that each section of the document has a title formatted with a heading style.

Insert a table of contents:

1. In the main menu select References.
2. In the References menu select Table of Contents.
3. Click on Table of Contents.
4. A drop-down menu will appear. In the drop-down menu:
5. Click on one of the predefined styles to insert a Table of Contents.
6. Click on “Insert Table of Contents”
7. A new window will appear.
8. Click options for Page Numbers.
9. Select the style for the tab leaders.
10. Choose the format for the Table of Contents.
11. Select how many levels to show.
12. Select what items to display.
13. A Table of Contents will appear in the document.

5. Compare and Merge Documents:

You can compare and merge two versions of documents. When you compare and merge documents. MS-Word shows the differences between them as tracked changes. If multiple reviewers return their changes and comments in separate documents, you can merge all their changes into a single document and review their changes from that single document.

To compare documents:

1. In the main menu select Review.
2. In Review menu, click on Compare.
3. The Drop-down menu select Compare.
4. A new window will open.
5. In the Compare Documents window:
6. Locate the Original document.
7. Locate the Revised document.
8. Insert a label to indicate the differences.
9. Select the elements to compare.
10. Select where changes should be displayed.

6. Add Citations and References:  

Many times essay or report writers are required to insert citation or bibliography into documents. A citation is used to tell the reader where the information came from and a reference gives the details about the source of what kind of source it is. The references are listed at the end of the report.

To create a citation source:

1. Go to main menu Select References.
2. In the References menu, go to Citations & Bibliography.
3. Select a Citation Style.
4. Click on Insert Citation.
5. In the drop-down menu select “Add New Source”.
6. A new window will appear.
7. Select the type of source.
8. Fill in the required fields.
9. Accept the one created by the program.
10. Click OK.

To insert a Bibliography:

1. Follow the steps provided in “To create a citation source”
2. Go to main menu select References.
3. In the References menu, go to Citations & Bibliography.
4. Select a Citation Style.
5. Click on Bibliography.
6. In the Drop-down menu select Bibliography.
7. The bibliography will appear in the document.

7. Save documents as PDF:

PDF is a great file document. Follow the steps to save documents as PDF.

1. Click on the Office Button.
2. A drop-down menu will appear.
3. Click on “Save As”.
4. A side menu will appear.
5. Click on PDF.
6. Select the location for the file.
7. Click on Save.

Hope the above  Microsoft office guidelines can help you to use the MS Word. In case, if you want to get more information regarding Microsoft Office Suite then you can Contact us .

The post Easy way to Learn the working of Microsoft Office appeared first on TechCzaR GrouP.

How to create and save a Spreadsheet

Open the Microsoft Excel application

In different Windows version, there are two ways to open the Excel program.

• First of all , go to “Start” and then “Programs” to locate the Excel icon.
• Go to Start Screen and press Windows key + Z then click on All apps bar.

Start a new workbook

• Click “File” and further  “New.”
• Select “Blank Workbook,” then “Create.” An empty workbook will open.

Save the workbook

• Click the File menu and select “Save as.”
• Choose a location on your system to save your file, type the name in the “File name” box.

Prepare your worksheet for data storage

By default, Excel workbook has 3 worksheets. Sheet 1 opens by default and you can see this tab at the bottom of the window.

Rename a sheet

• Right click on the Sheet 1 tab.
• Select “Rename” and in addition type the new name.

Save frequently

When you entered the data, your wish to save it. Press the “Ctrl+S” key on your keyboard .

Entering and Managing Data in Excel

Start with entering the data into the cells of the worksheet

If you want to start with one or two columns or rows enter all of data on the sheet.

• Go to a cell and type the data into the cell.
• To edit the data, Double-click the cell of the spreadsheet.

How the cells are formatted

• The “General” format is used by default, but you can change the settings of each cell.
• Formatting can be changed such as a number, date, time, or currency from the “Home” tab.
• However, you can change the font and style by using the “Font” sections of the “Home”

Sort the data

• Select the data you want to sort. You can select single columns or multiple columns and also include text titles.
• Choose the Data tab and click “” The Sort dialog box will display.
• Select the column you want to sort in the “Sort by”. The title of your columns will display in the “Sort by” box.
• Select Values, or Cell Icon. If you have entered text, you want to select Sort On “”
• Select the alphabet order that you want to apply to the sort operation. Either in ascending or descending.

Filter your data

• Selecting the data you wish to filter either one or multiple columns.
• Choose the Data tab, and click “Filter” in the Sort and Filter section.
• Click the arrow to see the list of options.
• Select the values you want to use and click “OK” to see the results. Hence,the rest of data will be hidden. So that you can view the filtered data.
• Restore the data by selecting the “Clear” option in the Sort & Filter section of the Data tab.

Performing Basic Calculations

Use the sum function for basic column adding

• Click on the empty cell below a column you want to add together.
• Click the “AutoSum” symbol to the right on the home tab.
• Select a second time the empty cell will now display the total of the column of numbers.

Add numbers using your own formula

If you want to add numbers that are not lie in one column. You can also create your own formula for adding.

• Click on the empty cell that you like for the sum to appear in.
• Press = sign then type the column letter and row number corresponding to your first number (e.g., B2).
• Type + sign and then click on the next cell and row number corresponding to your second number. For example = B 2+C 5. Repeat until you have selected all of the numbers you wish to add together. Finally, press enter and see the result.

Creating Visuals

Create a chart by selecting the data

• Find the Insert tab and the Charts group.
• Click the type of chart and a chart sub-type.

Create a table by selecting a range of cells to make into a table

Either the cells contain all data or some of them can be empty.

• Find the Home tab and the Styles group. Click on Home tab >Styles group>Format as Table.
• Select the table style.

Hope the above guidelines can help you to use the MS Excel in an easy way. In case, if you want to get more information regarding Microsoft Office Suite then you can Contact us .

The post Easy and simple steps to use Microsoft Excel appeared first on TechCzaR GrouP.